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Campfyre Rally Client Intake

Rally Setup Intake Form

Welcome! This form collects everything we need to configure your rally inside the Campfyre app. Take your time — if you need to step away, click "Save Progress" to pick up right where you left off — we'll email you a resume link.

Rally Basics

Rally name *

Official rally description

Rally type / audience

Rally start date *

Rally end date *

Rally location / venue name *

Campground name (if separate from destination)

Venue address

City

State

Zip code

Website for rally or venue, if available

Expected number of rigs *

Expected number of attendees

Max participants

Is this rally official, unofficial, or privately organized?

Any special theme or purpose for the rally?

Requirements / rig size notes

Organizer Contacts

Primary organizer name *

Primary organizer email *

Primary organizer phone

Secondary organizer name

Secondary organizer email

Secondary organizer phone

Who should Campfyre contact for setup questions?

Who should receive attendee launch instructions?

Package, Payment, and Timeline

Selected Campfyre Rally package / price band

Has the deposit been paid?

Desired attendee launch date *

Desired organizer training date or timeframe

Any payment due dates or special billing notes?

Any hard deadlines Campfyre should know about?

Registration type

Registration fee

Fee description

Rally Schedule and Events

If your schedule is not final yet, provide what you have. You can send updates later.

Do you already have a rally schedule?

Preferred way to provide schedule

Schedule summary / notes

Number of expected events

Should attendees be able to RSVP to events?

Are any events limited capacity?

Are any events paid events?

Are any events private or organizer-only?

Any event categories you want used?

Examples: Social, Food, Seminar, Vendor, Activity, Kids/Family, Offsite, Volunteer

Upload rally schedule file

Click to upload

Link to schedule file

If you prefer to share a link instead of uploading

Potlucks and Food Events

Will the rally include potlucks or shared meals?

Potluck details / notes

Should attendees be able to claim food/item slots?

Any food trucks, catered meals, or vendor meals?

Any dietary notes or instructions?

Vendors and Sponsors

Will the rally include vendors or sponsors?

Vendor/sponsor list summary

Vendor/sponsor details

For each vendor/sponsor, include: name, contact name, email, website, category, description, booth/location notes, sponsor level

Should vendors/sponsors be visible to attendees in the rally hub?

Are any vendors paying sponsors?

Any sponsor recognition requirements?

Upload vendor/sponsor list

Click to upload

Link to vendor/sponsor list

Maps, Sites, and Location Details

Do you have a campground map or site map?

Upload campground/site map

Click to upload

Link to map file

Are specific sites assigned to attendees?

Should site numbers or areas be shown in Campfyre?

Important locations to highlight

Examples: Check-in, pavilion, clubhouse, vendor area, food truck area, dog park, dump station, bathhouse, activity area

Any parking, gate, or arrival instructions?

Meeting location

Files and Attendee Resources

Do you have attendee resources to include?

Links to attendee resource files

Links to: Welcome packet, Rules, Agenda, Sponsor flyer, Map, Emergency info, Local attractions

Notes about attendee resources

Attendee Launch and Communication

Preferred attendee launch method

Should Campfyre provide launch copy?

Should Campfyre create a QR code?

Where will attendees be told to download or access Campfyre?

Any special wording, disclaimers, or group rules to include?

Should Campfyre be described as required, recommended, or optional for attendees?

Rally Features and Preferences

Select which features you want enabled or emphasized in your rally hub.

Which features do you want enabled or emphasized?

Any features you do not want enabled

Any privacy concerns

Any attendee access restrictions

Support and Training

Who should attend organizer training?

Preferred training format

Preferred training timing

Do organizers need admin/edit access?

Expected level of Campfyre support during the rally

Anything the organizer is worried about?

Attachments and Additional Notes

Links to Google Drive/Dropbox/OneDrive folders

Additional notes or special requests

Confirmation *I understand this information will be used by Campfyre to configure the rally experience.

You can also reach us directly at damon@campfyreapp.com